Whether you are hosting a big charity event for your business, scheduling a launch for a product or fashion line, or just planning a large wedding, the details of such an event can quickly become overwhelming.
Disorganization is often the undoing of large events, turning what should be a huge success into a nightmare of epic proportions. Below are some tips on organization that will help you plan and pull off a successful big event, regardless of the purpose.
Know What You Are Planning For
In order to plan a successful event, you must first know exactly what it is you are trying to accomplish. This includes:
- Listing Objectives
- Determining Budget
- Forming A Guest List
You will need to know what the main goal of the event is and how much you are allowed to spend. Knowing both of these things will determine not only who your guests are, but also how many people you can invite and remain within your budget.
Your Action Plan
You will need to know a few more details when you form your action plan. Large events work more successfully when they are set up in a timeline. You need to know what will happen, when it will happen, and who your team is. To form your action plan you must first:
- Choose Your Team
- Set Tasks
- Pick A Date
- Assign Work
Once you know who will be helping you, you can make a list of all the things that need to be done and assign those tasks to others. In order to make an effective timeline, you will need to choose the date and time that your event will take place.
Venue and Vendors
Due to the high demand on space for most rentable venues, especially for events in New York, you should choose a date well in advance to ensure the venue you want is not booked already. You will need to check all the options and choose one that best fits your budget. Some details that relate to the venue are:
- Booking The Date
- Ensuring You Have Enough Space
- Choosing Vendors
- Developing A Floor Plan
It’s important to make sure that the venue you book has enough space for not only your guests, but also for whatever vendors you may need. Be sure to draw up a tentative floor plan and use it to consult with the venue over space, as you may have missed critical details such as fire exits that can’t be blocked.
Get The Word Out
It’s important to get the word out about your event as early as possible to ensure that all your guests will be able to attend. Some resources that should be considered are:
- Social Media
- Newspaper Advertisement
- Posters and Fliers
Regardless of the event, the proper amount of planning in advance can save you a ton of headaches in the long run. Plan well and advertise.